CALLING ALL PLASTIC SURGEONS
Book more consults from the leads you ALREADY get
We help cosmetic practices capture more patient inquries , follow up faster so more calls, form and DMs turn into booked consults all from thier current visibility
patient capture is standard across top practices
Tons of Premium Implementation
Tons of Premium Implementation
We know improving your intake system can feel truly risky.
Without Aristova Installed
After hours calls hit voicemail, lead disappears
Web forms/DMs get answered hours later (if at all)
“We called once” and the lead goes cold
Frequent No shows and ghosting
Reviews don’t grow, and unhappy patients aren’t caught early
With Aristova Installed
24/7 call handling or text back + routing in seconds
Instant reply + routing so every inquiry gets handled fast
Builtin follow up sequence until they book or opt out
Impleamented systems drastically reduces No-shows
Automated review requests & reputation management + simple escalation for negative feedback
4.9/5
Trusted by Lots of leading cosmetic pratices
We know improving your intake system can feel truly risky.
Without Aristova Installed
After hours calls hit voicemail, lead disappears
Web forms/DMs get answered hours later (if at all)
“We called once” and the lead goes cold
Frequent No shows and ghosting
Reviews don’t grow, and unhappy patients aren’t caught early
With Aristova Installed
24/7 call handling or text back + routing in seconds
Instant reply + routing so every inquiry gets handled fast
Builtin follow up sequence until they book or opt out
Impleamented systems drastically reduces No-shows
Automated review requests & reputation management + simple escalation for negative feedback
4.9/5
Trusted by Lots of leading cosmetic pratices
We know improving your intake system can feel truly risky.
Without Aristova Installed
After hours calls hit voicemail, lead disappears
Web forms/DMs get answered hours later (if at all)
“We called once” and the lead goes cold
Frequent No shows and ghosting
Reviews don’t grow, and unhappy patients aren’t caught early
With Aristova Installed
24/7 call handling or text back + routing in seconds
Instant reply + routing so every inquiry gets handled fast
Builtin follow up sequence until they book or opt out
Impleamented systems drastically reduces No-shows
Automated review requests & reputation management + simple escalation for negative feedback
4.9/5
Trusted by Lots of leading cosmetic pratices
What we install
Systems that turn inquiries into booked consults
Let's get started
After-Hours & Missed-Call Capture
If a lead calls when your team is busy or the clinic is closed, they don’t hit a dead end. They get an immediate next step and your team gets the alert.
Back up receptionist
overflow handling
call-to-text bridge
After-Hours & Missed-Call Capture
If a lead calls when your team is busy or the clinic is closed, they don’t hit a dead end. They get an immediate next step and your team gets the alert.
Back up receptionist
overflow handling
call-to-text bridge
After-Hours & Missed-Call Capture
If a lead calls when your team is busy or the clinic is closed, they don’t hit a dead end. They get an immediate next step and your team gets the alert.
Back up receptionist
overflow handling
call-to-text bridge
AI Web Chat + Form Capture
Capture website visitors who prefer texting over calling. The chat answers common questions, qualifies intent, and pushes them to book or leave contact info, instantly.
Web chat
Instant replies
Booking prompts
AI Web Chat + Form Capture
Capture website visitors who prefer texting over calling. The chat answers common questions, qualifies intent, and pushes them to book or leave contact info, instantly.
Web chat
Instant replies
Booking prompts
AI Web Chat + Form Capture
Capture website visitors who prefer texting over calling. The chat answers common questions, qualifies intent, and pushes them to book or leave contact info, instantly.
Web chat
Instant replies
Booking prompts
Follow-Up & No-Show Reduction
Leads rarely book after one touch. We install follow-up sequences, confirmations, and reminders so interested patients actually show up.
follow up
Reminders
Reschedule
Follow-Up & No-Show Reduction
Leads rarely book after one touch. We install follow-up sequences, confirmations, and reminders so interested patients actually show up.
follow up
Reminders
Reschedule
Follow-Up & No-Show Reduction
Leads rarely book after one touch. We install follow-up sequences, confirmations, and reminders so interested patients actually show up.
follow up
Reminders
Reschedule
Reactivation & Reputation
Turn old inquiries into new bookings and strengthen trust with consistent review requests after visits and reputation management.
leads reactivation
SMS reviews
CMS
Reactivation & Reputation
Turn old inquiries into new bookings and strengthen trust with consistent review requests after visits and reputation management.
leads reactivation
SMS reviews
CMS
Reactivation & Reputation
Turn old inquiries into new bookings and strengthen trust with consistent review requests after visits and reputation management.
leads reactivation
SMS reviews
CMS
REPUTATION MANAGEMENT
Negative Reviews turns patients away , especially unattended ones
Excellent
Excellent
Excellent
Works with your current agency
We don’t replace your marketing. We make their leads convert.
Works with your current agency
We don’t replace your marketing. We make their leads convert.
Works with your current agency
We don’t replace your marketing. We make their leads convert.
See How We can Transform Your Practice
No pressure, We'll show you what's leaking and what to fix first
Daniel K
Faith
Jerry
Maya
Daniel K
Faith
Jerry
Maya
Daniel K
Faith
Jerry
Maya
Intake Performance Targets
We install systems designed to hit and surpase these benchmarks for practices with consistent inquiry volume.
Capture Rate
Contact rate
booking rate
Who we work with
Cosmetic Surgeons
Cosmetic Surgeons
Plastic Surgeons
Plastic Surgeons
High End Med Spa
High End Med Spa
Marketing Agencies
Marketing Agencies
Cosmetic Surgeons
Plastic Surgeons
High End Med Spa
Marketing Agencies
Daniel K.
CEO - Aristova Systems
Intake infrastructure map + system design
We map every entry point (calls, forms, chat) and design the routing logic end-to-end.
Intake infrastructure map + system design
We map every entry point (calls, forms, chat) and design the routing logic end-to-end.
Intake infrastructure map + system design
We map every entry point (calls, forms, chat) and design the routing logic end-to-end.
AI agent training + quality tuning
We train the assistant on your services, tone, boundaries, and continuously tune for accuracy.
AI agent training + quality tuning
We train the assistant on your services, tone, boundaries, and continuously tune for accuracy.
AI agent training + quality tuning
We train the assistant on your services, tone, boundaries, and continuously tune for accuracy.
After-hours + overflow call capture
We configure coverage so missed calls and after-hours inquiries don’t die in voicemail.
After-hours + overflow call capture
We configure coverage so missed calls and after-hours inquiries don’t die in voicemail.
After-hours + overflow call capture
We configure coverage so missed calls and after-hours inquiries don’t die in voicemail.
Text-back automation install
We install Instant SMS follow-up with callback/booking options and smart timing rules.
Text-back automation install
We install Instant SMS follow-up with callback/booking options and smart timing rules.
Text-back automation install
We install Instant SMS follow-up with callback/booking options and smart timing rules.
SMS infrastructure + sequence mapping
We build the full SMS flow: acknowledgements, follow-ups, and stop/opt-out handling.
SMS infrastructure + sequence mapping
We build the full SMS flow: acknowledgements, follow-ups, and stop/opt-out handling.
SMS infrastructure + sequence mapping
We build the full SMS flow: acknowledgements, follow-ups, and stop/opt-out handling.
Web chat assistant install + prompt setup
Chat widget that answers common questions, qualifies intent, and captures contact info.
Web chat assistant install + prompt setup
Chat widget that answers common questions, qualifies intent, and captures contact info.
Web chat assistant install + prompt setup
Chat widget that answers common questions, qualifies intent, and captures contact info.
Procedure & Offer Knowledge Base Build
We compile and structure your services, FAQs, positioning, and constraints into a usable knowledge base for agents and messaging
Procedure & Offer Knowledge Base Build
We compile and structure your services, FAQs, positioning, and constraints into a usable knowledge base for agents and messaging
Procedure & Offer Knowledge Base Build
We compile and structure your services, FAQs, positioning, and constraints into a usable knowledge base for agents and messaging
AI Voice Agent Prompt + Persona Engineering
we develop a purpose built voice system prompt (tone, rules, boundaries, escalation logic) tuned for your practice booking system
AI Voice Agent Prompt + Persona Engineering
we develop a purpose built voice system prompt (tone, rules, boundaries, escalation logic) tuned for your practice booking system
AI Voice Agent Prompt + Persona Engineering
we develop a purpose built voice system prompt (tone, rules, boundaries, escalation logic) tuned for your practice booking system
Clinic Specific Qualification Logic
We implement Rules that determine what counts as "qualified" (procedure type, timeframe, budget signals, location, urgency) and how to respond.
Clinic Specific Qualification Logic
We implement Rules that determine what counts as "qualified" (procedure type, timeframe, budget signals, location, urgency) and how to respond.
Clinic Specific Qualification Logic
We implement Rules that determine what counts as "qualified" (procedure type, timeframe, budget signals,etc) and how to respond.
Live Booking / Calendar Handoff Configuration
We connect the agent to your scheduling path (Calendar, booking link, or coordinator) and design the handoff so it never gets stuck
Live Booking / Calendar Handoff Configuration
We connect the agent to your scheduling path (Calendar, booking link, or coordinator) and design the handoff so it never gets stuck
Live Booking / Calendar Handoff Configuration
We connect the agent to your scheduling path (Calendar, booking link, or coordinator) and design the handoff so it never gets stuck
Low friction Lead Capture Form Design
We Engineer Short form capture engineered for mobile conversion , with friction reduced intentionally.
Low friction Lead Capture Form Design
We Engineer Short form capture engineered for mobile conversion , with friction reduced intentionally.
Low friction Lead Capture Form Design
We Engineer Short form capture engineered for mobile conversion , with friction reduced intentionally.
Review Capture Workflow Design
We impleament Triggers after visits, timing rules, and review link delivery that increases review velocity without spamming
Review Capture Workflow Design
We impleament Triggers after visits, timing rules, and review link delivery that increases review velocity without spamming
Review Capture Workflow Design
We impleament Triggers after visits, timing rules, and review link delivery that increases review velocity without spamming
Sentiment-Based Review Routing
We engineer a filter for reputation management. Positive sentiment triggers a Google Review link. Negative sentiment triggers an internal feedback form sent directly to the practice manager. This protects your public rating while boosting 5-star volume.
Sentiment-Based Review Routing
We engineer a filter for reputation management. Positive sentiment triggers a Google Review link. Negative sentiment triggers an internal feedback form sent directly to the practice manager. This protects your public rating while boosting 5-star volume.
Sentiment-Based Review Routing
We engineer a filter for reputation management. Positive sentiment triggers a Review link. Negative sentiment triggers an internal feedback sent directly to the practice manager.
Conversion Attribution Setup
We implement tracking numbers to prove exactly where the revenue came from. You will know: "The AI handled 40 calls, booked 12 appts, and generated $150k in pipeline value."
Conversion Attribution Setup
We implement tracking numbers to prove exactly where the revenue came from. You will know: "The AI handled 40 calls, booked 12 appts, and generated $150k in pipeline value."
Conversion Attribution Setup
We implement tracking numbers to prove exactly where the revenue came from. You will know: "The AI handled 40 calls, booked 12 appts, and generated $150k in pipeline value."
A2P 10DLC Compliance Registration
We handle the complex legal registration with mobile carriers. This ensures your SMS messages are "Trusted" traffic and do not get blocked as spam by Verizon/AT&T.
A2P 10DLC Compliance Registration
We handle the complex legal registration with mobile carriers. This ensures your SMS messages are "Trusted" traffic and do not get blocked as spam by Verizon/AT&T.
A2P 10DLC Compliance Registration
We handle the complex legal registration with mobile carriers. This ensures your SMS messages are "Trusted" traffic and do not get blocked as spam by Verizon/AT&T.
A/B testing coordination
We’ll manage ongoing tests on subject lines, message timing, call-to-action wording, and discount offers to continuously improve response rates
A/B testing coordination
We’ll manage ongoing tests on subject lines, message timing, call-to-action wording, and discount offers to continuously improve response rates
A/B testing coordination
We’ll manage ongoing tests on subject lines, message timing, call-to-action wording, and discount offers to continuously improve response rates
Prompt "Stress Testing" & Iteration
Before launch, we run the AI through 50+ simulation calls using adversarial scenarios. We refine the system prompt based on these failures to ensure stability in the real world.
Prompt "Stress Testing" & Iteration
Before launch, we run the AI through 50+ simulation calls using adversarial scenarios. We refine the system prompt based on these failures to ensure stability in the real world.
Prompt "Stress Testing" & Iteration
Before launch, we run the AI through 50+ simulation calls using adversarial scenarios. We refine the system prompt based on these failures to ensure stability in the real world.
EMR/Calendar API Handshake
We build the API bridge between our AI and your scheduling software. This ensures real-time availability checks so the bot never double-books a slot and bookings appear instantly on your front desk’s screen.
EMR/Calendar API Handshake
We build the API bridge between our AI and your scheduling software. This ensures real-time availability checks so the bot never double-books a slot and bookings appear instantly on your front desk’s screen.
EMR/Calendar API Handshake
We build the API bridge between our AI and your scheduling software. This ensures real-time availability checks.
And alot more!
And alot more!
And alot more!
Our Deliverables
This is what we do!
Let's get started
Featured Projects
Refined projects with purpose
Where ideas take shape
Our process
How we turn your website view into booked consults
Intake Leak Scan
We map your current lead flow (calls, forms, chat, DMs), then identify the exact points where consults are being lost.
Missed-call test
Speed-to-lead audit
Follow-up gap report
01
/05
Step
Intake Leak Scan
We map your current lead flow (calls, forms, chat, DMs), then identify the exact points where consults are being lost.
Missed-call test
Speed-to-lead audit
Follow-up gap report
01
/05
Step
Testimonials
What clients say
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
- We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
—
plastic surgeon, MD
- The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni, MD
—
plastic surgeon, MD
We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
plastic surgeon, MD
The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni
plastic surgeon, MD
We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
plastic surgeon, MD
The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni
plastic surgeon, MD
We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
plastic surgeon, MD
The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni
plastic surgeon, MD
We didn’t need more marketing. We needed fewer missed opportunities. Once the intake system was live, leads stopped dying in voicemail and the follow-up finally became consistent.
Dr. Robert Richard
plastic surgeon, MD
The biggest change wasn’t more leads. It was speed and consistency. Inquiries now get handled the same way every time, even when the front desk is slammed.
Dr. Tunde Adejuni
plastic surgeon, MD
Check out our blogs!
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